San Ramon
Umpires Association

If you need to cancel a game, you will need to notify the scheduler of your situation.

If the game you need to cancel is one week out from the time you notify the scheduler,
the scheduler will take you off the game, and send out an email to all umpires to look to
fill the game by self assigning.  If the game you need to cancel is less then 1 week from
the time you notify the scheduler, the scheduler will take you off your game and send out
an email looking to fill the game, but it will your responsibility to find and confirm your
replacement.

If you’re sick the day before, or the day of the game, you will still need to notify the
scheduler. In this situation we will look to help you find a replacement, but you will need
to call your partner to alert them that they might be doing the game solo. If we see a
pattern of you calling in sick the day before, or the day of the game, we will be calling
you to discuss the issue. This also holds true for a pattern of looking to cancel games 3 to
4 days prior to the game.

To find the phone number of your partner for your game, from your Start Page click on
Schedule, click the game number of the game you are not going to make, then click on
the name of your partner. Be sure to record the game number, and the umpire’s
information as when you email us we will then take you off the game, and you will no
longer have this record

We have the Master list of all our umpires that show the ranking of each umpire on our
website.

If you are looking for a replacement for a AAA game, you will need to call a AAA and
above ranked umpire.  You cannot look to replace yourself with a AA ranked umpire.

To find the phone numbers of SRUA umpires, from your Start Page under Lists, go to
Officials. There you will find the list of all the umpires’ phone numbers.

To save you time, it is recommended that you find out who is already working that day so
you do not waste your time calling umpires who are already booked.

In order to find umpires working the day of the game you need to replace, go to your
Start Page, and then go to Master Schedule.

On the top row you will find a box that has a place to input the date of the game you
need to find a replacement.  Click on the icon of the Calendar and choose the date of the
game you need to find a replacement.

On the right of the top row click the Go button.  When the results come on the screen,
click the View Slots button (which will show the umpires working that day).  

Here you will find the umpires that are already working that day, so you will not be able
to call those umpires.

As you are looking for a replacement, you can use this process to see if your game has
been filled as we will be sending out an email to the umpires to help you try to fill your
game.

If you find a replacement, have the replacement login to the Arbiter, and have them self
assign the game ASAP.

The penalty for not being able to find a replacement for your game will be handled by the
scheduler on a case-by-case basis. What we are looking for is how you handled trying to
find your replacement.  Here is the process we want you to follow in order to find your
replacement and fulfill your responsibility:

1)     You will notify the scheduler that you cannot make a game, giving the scheduler the
game number, date and time of the game. The scheduler will send out an email with the
open game with a request to self assign.

2)     You will send a follow-up email listing the umpires you called to try to find a
replacement if the game was less than a week away from the time you notified the
scheduler.

3)     You will confirm with the scheduler that you did/did not find a replacement the day
before your scheduled game.

If you notified the scheduler, made all the calls, and still did not find a replacement, we
will discus the issue. If you do not make any effort to make calls, send the follow-up
email, or fail to notify the scheduler promptly about your situation, here are the penalties:

First Time Offence:

If an umpire cancels a game for the first time in the season without notifying SRUA, and
following the guidelines to find a replacement for the game, you will be un-assigned from
your next 2 scheduled games.

Second Time Offence:

If an umpire cancels a game for the second time in the season without notifying SRUA
and following the guidelines to find a replacement for the game, you will be un-assigned
for all games in the next month, with concurrent loss of self-assigning privileges.

Third Time Offence:

If an umpire cancels a game for the third time in the season without notifying SRUA and
trying to following the guidelines to find a replacement for the game, you will be
removed from the list of umpires for the remainder of the season.

To notify SRUA if you have to cancel a game you will need to email the scheduler.  For
Minors you will email: Peter Fortier fortierp@comcast.net

For Majors: Sandy Nelson sandymnelson@gmail.com  For Juniors: Jeff Ernst
jernst10@comcast.net

We appreciate your efforts to help the schedulers in finding your own replacements for
your games.